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Privacy Policy

At Hirota Precision Vietnam Co., Ltd. (hereinafter referred to as "the Company"), we recognize that the personal information of our customers and business partners' officers and employees (hereinafter referred to as "customers") is entrusted to us based on their trust in us, and we have a responsibility to manage this personal information strictly and carefully. Based on this understanding, we have established the following policy regarding the handling of personal information and will strive to handle the personal information entrusted to us by our customers appropriately.

Compliance with laws and regulations

When handling personal information, our company complies with the Act on the Protection of Personal Information, other laws and regulations concerning the protection of personal information, and this policy.

Collection and Use of Personal Information

When acquiring personal information from customers, we will, in principle, inform them of the purpose of use in writing, through this website, or verbally before acquiring the personal information. We will then use the personal information provided by customers only within the scope of the stated purpose of use and will take measures not to use it for any other purpose. For details on the purpose of use, please see Public Item 1 below.

Safety management measures

Our company has established internal regulations to comply with the Personal Information Protection Act and guidelines regarding the handling of personal information. Furthermore, we have appointed a personal information officer in each department handling personal information. This officer confirms that personal information is handled according to pre-established basic handling procedures. In addition, we have established and maintain a system for protecting personal information, including a system for employees to report and communicate with the personal information officer in the event of a leak or other incident, and for the personal information officer to periodically inspect the handling of personal information. We also conduct regular education and awareness training for all employees engaged in handling personal information to ensure they understand the importance of protecting personal information and are fully aware of the aforementioned internal regulations and systems.

Furthermore, we will implement appropriate and reasonable security measures to prevent unauthorized external access to personal information, as well as physical security measures to prevent easy access to personal information by anyone other than employees authorized to handle it and the individual concerned.

Provision of personal information to third parties

Our company will appropriately manage the personal information provided by our customers and will not provide it to third parties. However, this excludes the following cases:

  1. When we have the consent of the individual concerned
  2. When disclosure is required by law or regulations
  3. When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the consent of the individual concerned
  4. When it is necessary to cooperate with a national or local government agency or a party entrusted by them in carrying out duties stipulated by law, and obtaining the consent of the individual concerned may hinder the performance of such duties
  5. When disclosing as "statistical data" that does not identify the individual concerned
  6. When verifying the legitimacy of bank accounts, etc., with financial institutions during payment procedures related to the use of paid services or product orders
  7. When providing or disclosing to business partners to the extent necessary for the implementation of the purpose of use
  8. When providing personal information in connection with business succession due to merger, company split, business transfer, or other reasons

Management of outsourced parties

Our company may entrust the handling of personal information entrusted to us to a third party to the extent necessary to achieve the purpose of use. Our company selects contractors after confirming that they have a sufficient level of security for handling personal information, enters into contracts with contractors that obligate them to implement appropriate information management as specified by our company, and periodically checks the status of such management.

Responding to requests for disclosure, correction, etc., of personal information

Our company will appropriately respond to your opinions and inquiries regarding the disclosure, correction, cessation of use (for product and service introductions), deletion, and other handling of personal information, in accordance with the provisions of the law. Please contact our inquiry desk. For details on requests, please see item 2 below.

Continuous improvement of the personal information protection management system

To ensure the proper handling of personal information entrusted to us, our company strives for continuous improvement of our personal information protection management system, including reviewing this policy, through measures such as appointing a personal information protection manager, developing internal regulations, providing education to officers and employees, and conducting appropriate internal audits.

Review and improvement of the handling of personal information, etc.

Our company will periodically review our handling of customer personal information as described above and will continuously strive to improve our practices to further protect personal information. Accordingly, please be aware that this Privacy Policy and the information at the end may be changed without prior notice. In such cases, we will announce the changes by reflecting them in the content posted on this website.

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